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6 Tips to Reduce the Size of your PowerPoint File

by ShivaliGupta
Posted on 23 April, 2010

Is a PowerPoint file that is over 10 MG too large?

The following 6 tips will help you reduce the size of your PowerPoint.
1. File > Save As
2. Compress Pictures
3. Break Links
4. Turn off Fast Saves
5. Turn off the Activated Review Feature
6. Sneaky trick … use save as a CD to compress

1. How to Use File > Save As:
Step 1 - On the File menu, click Save As
Step 2 - Type a new name, and click OK
** In some cases, this can reduce the size of the file by up to 50%

2. How to Compress Pictures in PowerPoint:
If you have any pictures in your PowerPoint presentation, then you can optimize the size by compressing pictures.
Step 1 - Click on the picture to bring up the Picture toolbar
Step 2- Click the compress picture button
Step 3 - On the Compress Pictures menu:
• Apply to: All pictures in document
• Change resolution: Web/Screen
• Options: Compress pictures and Delete cropped areas of pictures
• Click OK
When the command finishes, you can save the file at a fraction of it’s prior size. In this case we had 100+ maps in a 70 Meg file. After the Compress Picture command finished, the file was only 12 Meg.

3. How to Break Links in PowerPoint:
For our operational finance decks, we link to Excel. Before emailing your final PowerPoint file, I suggest breaking all links. More links = bigger file size.
Step 1: Type [ALT+ E], then [ALT+K] to view the Links menu or on the Edit menu, click Links
Step 2: Select all links. Click on the first link, hold the shift key and click on the last link. All Links will be highlighted in blue.
Step 3: Select Break Link, and all links will be removed from the PowerPoint

4. Turn off Fast Saves
Step 1: On the Tools menu, click Options, click the Save tab, and then clear the Allow fast saves check box. (This removes excess data from your presentation file each time you save)
Step 2: On the File menu, click Save As, type a name for the new version of your presentation in the File namebox, and then click OK.
5. How to turn off the Activated Review Feature in PowerPoint:
This only works on PowerPoint 2007
Step 1: On the Tools menu, click Options, click the Advanced E-mail tab
Step 2: Clear the check box next to “add properties to attachments to enable reply with changes”

6. How to use save as a CD to compress your PowerPoint file:
When all else fails, this trick always has a big impact on reducing the size of a PowerPoint file.
Step 1: On the Files menu, click Package for CD
Step 2: Select a folder where the new file will be saved.

From :- http://businesstoolsblog.com

Tags: powerpoint presentation,size

by AKHIL sutaria posted on 30 April, 2010
Thanks a ton for excellent one. !!
by Comunion de Gracia El Salvador posted on 23 April, 2010
Thanks, these tips are very usefull.
by Sukhpreet Kaur posted on 26 April, 2010
Great Tips Shivali :)
by Ramesh C Behera posted on 26 April, 2010
Thanks a lot. The tips are really useful
by Ammar Esmail posted on 23 April, 2010
Good tips indeed. There is a nice software too ppt minimizer which does an excellent job. Thanks
by Jayaraj Govindaraj posted on 23 April, 2010
Terrific tips. It is indeed very useful to all of us ppt. presenters !!
by slides posted on 26 April, 2010
These tips are really very useful, thanks for sharing.
by Melvin James posted on 09 May, 2010
Really a great tips, a simple save-as can reduce the PPT size, that's amazing.
by oviamy posted on 09 May, 2010
Great articles. Thanks.

These ways can help me to reduce the PowerPoint presentation for sending to others as attachment.
by Javed Kotwal posted on 01 October, 2010
This tips and tricks are very useful.Nice Cwali
by sarah fowler posted on 01 October, 2010
This is really very nice tips and you have completely detail information share for this reduce size of the powerpoint file.
powerpoint templates
by Dave Meredith posted on 10 July, 2013
I just learned that pasting unlinked images from an Excel file takes up a lot more room than pasting linked Excel objects, then breaking links
by Sam posted on 17 December, 2015
Usefull tips. Thanks. I did a bit science around the file downsize and realized that most space in the file is taken by pictures. Then I found squeezefile, which seems to do what I need and can do it in batch. And as I tried it does realy well. 3,5 MB to 300k looks good :). Definitely something worth to try... http://www.squeezefile.com
by Softwareall posted on 14 July, 2016
Sometimes, users dont realize they have used heavily designed templates. That is also one of the main reason why ppt size is high.

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